AGM 2018

AGM 2018

Company number: 00855344
OLD SILHILLIANS’ ASSOCIATION LIMITED
NOTICE OF ANNUAL GENERAL MEETING

NOTICE IS GIVEN that the annual general meeting of the above named Company will be held at The Memorial Clubhouse, Warwick Road, Knowle, Solihull, West Midlands B93 9LW on Tuesday 11 December 2018 commencing at 8.00pm for the following purposes:

SPECIAL BUSINESS

To consider and, if thought fit, pass the following resolutions which will be proposed as special resolutions:

1.THAT the articles of association of the Company to be provided below no later than 21 days before the date of the Annual General Meeting be adopted as the new articlesof association of the Company in substitution for, and to the exclusion of, the existing articles of association of theCompany including the relevant provisions of the company’s memorandum of association which, by virtue of section28 Companies Act 2006, are treated as provisions of the Company’s articles of association; or

2.(In the event that the resolution in paragraph 1 above is not passed) THAT:

2.1 the following definition in the articles of association of the Company be incorporated in substitution for the current definition of “In writing”:

“means the representation or reproduction of words, symbols or other information in a visible form by any method or combination of methods, whether sent or supplied in electronic form or otherwise”;

and

2.2 the following article be incorporated in substitution for the current article 29 of the articles of association of the Company:

At the Annual General Meeting fifteen Members shall form a quorum and at least twenty one days’ notice in writing of the date time and place of such meeting, and as far as possible of all business to be transacted thereat, shall be given to every Member in such manner as the Committee shall from time to time prescribe which shall include notice by email where any Member has provided a valid email address. The non-receipt of such notice by any Member shall not invalidate the proceedings of any Annual General Meeting. Copies of the notice of Annual General Meeting, Audited Accounts and Balance Sheets shall be posted below at least 21 days prior to the Annual General Meeting.

ORDINARY BUSINESS

Following consideration of the Special Resolutions above the business to be transacted at the AGM will include:

1. Approval of minutes of AGM on 6 December 2017.
2. President’s Report.
3. Submission of Accounts and Report of Auditors for year ended 31 July 2018.
4. Election of Auditors.
5. Headmaster’s Report.
6. OSA Trust – Chairman’s Report.
7. Election of Officers and Committee for 2019.
8. Assumption of office by New President.

Please note that, in accordance with the articles of association, proxy voting is not permitted.

NOTE the following documents are or will also be published below:

a. Minutes of AGM on 6 December 2017|
b. Accounts of OSA Limited to 31 July 2018|
c. Accounts of OSA Trust to 31 July 2018|
d. Main Committee 2019 nomination form| (completed forms must be received by 6.00pm on 7 December 2018)
e. The draft articles of association|

BY ORDER OF THE COMMITTEE

Clapham Signature




Jamie Clapham, President

Date: 19 October 2018

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